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Performance And Merit Business
Process Using SecureSheet™
- Every year, each major
business unit conducts reviews for employees to determine increases in annual
compensation
- Managers are given
budgets and guidelines to follow for evaluating pay for
direct
reports
- Close to 1000 managers are
involved in collecting the required data on all
Scotts’
employees
- This exercise is conducted
once a year and is iterative in nature within defined
timelines
- SAP HR is the source and the
destination of the compensation data
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- Individual spreadsheets
were manually generated to include the compensation data for
direct reports to the manager and distributed
manually
- Due to the
magnitude of the manual effort required, many associates
including executive assistants were handling sensitive
data
- There were no effective
controls that enforced the data integrity of the returned
spreadsheets
- There was no effective
mechanism to monitor the status or progress of the data
collection or assigning proxies for the absentee
managers.
- Each spreadsheet had to be
manually reviewed and sent back out for
revisions
- All the spreadsheets, when
completed, had to be manually aggregated to calculate
totals
- Any changes in employee data,
etc…had to be manually reflected in each
spreadsheet
- The time from start to finish
spanned several weeks
- Managers and executive
assistants dreaded the year end process
- Process was not SOX
compliant
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- One single, shared
spreadsheet is created from the SAP data
- All access is through a
secured web site
- Data displayed to the
Manager is automatically limited to employees with direct and
indirect reporting relationship
- All budgets, business
controls, and security are enforced in the
SecureSheet™
- All updates and reviews
are real-time in one centralized and controlled
place
- Any changes to assumptions can
be updated simultaneously
- All communications are
real-time
- The data collection takes
minutes for managers versus hours/days the old
way
- The data is uploaded back into
SAP from a single, controlled
source
- The overall process takes days
instead of weeks
- SOX
compliant
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