Customer Case Study: Property Mgmt Group Automates Budgeting Process

Business Problem:

A large developer and management group of multi-family properties must budget property revenues and costs twice per year. This budgeting process is required for over 30 properties (spread across the U.S.), each with their own set of managers. These budgets must be collected, assimilated, and consolidated into an overall plan.

Old Process:

Prior to SecureSheet™, each property manager was sent a spreadsheet workbook that contained over twenty sheets each. These complex sheets were used to collect and calculate the appropriate budget for the property. When finished, the manager of each property then emailed their budget back to the corporate office. This process was repeated for over 30 properties around the country. Once received, the budgets were then manually combined with the other budgets. This process took weeks to implement and had to constantly be re-done to reflect last minute changes.

New Process:

Now, with SecureSheet, each manager is assigned a SecureSheet™ for their respective property. The budget information is now accessible by all appropriate personnel in real-time mode over the Internet as an online spreadsheet . These budgets are then reviewed and modified by both personnel in the field and at headquarters. The results are that the budgets always reflect the most current information and everyone responsible for a given property is always looking at the same numbers.

Benefits:

By implementing SecureSheet, this customer has significantly streamlined in their budgeting process. With this improved process they now have seen:

• Improved budget accuracy
• Reduced cycle time for the creation of the budgets
• Better planning visibility